Governing Documents

Foundational Documents

  • Constitution:

    • Adopted March 20, 2013
    • Status: Periodic Review

Operational Documents

  • Currently Not Applicable

Draft Documents Under Review

  • Constitution:

    • Proposed Adoption: Q1 2025 (along with the new Bylaws)
    • Status: Approval Process
    • Completed Stages: Public Notice, Board Approval, Legal Review, Internal Review, Committee Review, & Drafting

  • Bylaws:

    • Proposed Adoption: Q1 2025 (along with the revised Constitution)
    • Status: Approval Process
    • Completed Stages: Public Notice, Board Approval, Legal Review, Internal Review, Committee Review, & Drafting

Draft Document Process

  1. Drafting: The responsible party or a committee initially drafts the document.
  2. Committee Review: The document is undergoing review and revisions within a committee. This might involve multiple rounds of edits and discussions to ensure that the document accurately reflects the committee’s intentions and objectives.
  3. Internal Review: Relevant stakeholders, such as board members, legal counsel, and other key personnel, review the document internally to ensure it is accurate, clear, and consistent with the organization’s mission and goals.
  4. Legal Review: When applicable, the document is reviewed by legal counsel to ensure compliance with relevant laws and regulations.
  5. Board Approval: The document has been presented to the Board for approval. The Board may suggest revisions or amendments before approving the document.
  6. Public Notice: Depending on the document’s nature, it may be presented to the Membership for review and comment. Certain documents, such as the Constitution, require public notice.
  7. Approval Process: Depending on the document’s nature, it may be presented for approval to the Board, the Membership, or another relevant decision-making body.
  8. Implementation: Once the document has been approved, it is implemented according to its terms.
  9. Publication: After approval, the document is typically published or otherwise made available to the Membership or relevant stakeholders.
  10. Periodic Review: It is good practice for non-profit organizations to periodically review their documents to ensure they remain up-to-date and compliant with applicable laws and regulations. This review may be conducted annually or as needed.